Tools
Weekly shift schedule template.
A weekly schedule in Excel and PDF: for each staff member you enter the start and end of the shift for every day, and Excel adds up the planned hours. Give each worker the schedule at least one week in advance. We email you the template.
Excel and a PDF to print on A4, with an example week for a venue with six staff.
What the template looks like
Alongside the blank week, the template has this example. Names and shifts are made up. Everyone has at least 12 hours of rest between shifts and two days off in a row.
| Name | Mon | Tue | Wed | Thu | Fri | Sat | Sun | Hours |
|---|---|---|---|---|---|---|---|---|
| AnaWaiter | 07-15 | 07-15 | 14-22 | 14-22 | off | off | 07-15 | 40 |
| MarkoWaiter | 14-22 | 14-22 | off | off | 14-22 | 14-22 | 14-22 | 40 |
| IvanaCook | 08-16 | 08-16 | 08-16 | 08-16 | 08-16 | off | off | 40 |
| LukaCook | 14-22 | 14-22 | 14-22 | off | off | 14-22 | 14-22 | 40 |
| PetraBartender | 07-15 | 07-15 | off | off | 07-15 | 07-15 | 07-15 | 40 |
| JosipKitchen assistant | off | off | off | 17-22 | 17-22 | 17-22 | 12-17 | 20 |
| Total planned hours | 220 | |||||||
What goes into the template
- The venue, the week and the date you published the schedule. The publication date reminds you of the one-week notice.
- Each staff member's name and position.
- For each day the start and end of the shift, written as 07:00. An empty day is a day off.
- Planned hours are calculated for you, also for a shift that passes midnight. The break is not deducted because it counts as working time.
- A note, for example a split shift, a swap or part time.
- The total of planned hours for the whole venue, at the bottom of the table.
Rules the schedule must respect
- Give each worker the schedule, with the days and the start and end times, at least one week in advance. The same notice applies to every change, except in an urgent need (Croatian Labour Act, Zakon o radu, Article 60.a).
- In every 24 hours a worker is entitled to at least 12 hours of uninterrupted rest (Article 74).
- Weekly rest lasts at least 24 hours without a break, and the daily rest is added to it (Article 75).
- A worker who works at least six hours a day is entitled to a break of at least 30 minutes. The break counts as working time (Article 73).
- Full time in hospitality is 40 hours a week (Article 61, Hospitality Collective Agreement, Article 16).
A schedule is not the working-time record
A schedule is a shift plan. The working-time record captures the hours actually worked and is kept separately.
The Croatian rulebook on the content and keeping of records on workers employed by an employer (Pravilnik, NN 55/2024) requires the record to show, for each day, the worker's name, the date, the total daily working time and the hours of absence, such as rest, public holidays, sick leave and leave. You keep the working-time record for at least six years from the end of the year in which it was made.
Frequently asked questions
How far in advance must a worker get the schedule?
At least one week in advance, for the schedule and for every change. The exception is an urgent need you could neither foresee nor avoid. Then you inform the worker before work starts at the latest (Croatian Labour Act, Article 60.a).
Is a schedule the same as the working-time record?
No. A schedule is a shift plan. The working-time record captures the hours actually worked and is kept separately, for at least six years from the end of the year in which it was made (Pravilnik NN 55/2024, Article 18(3)).
How much rest must there be between two shifts?
In every 24 hours a worker is entitled to at least 12 hours of uninterrupted rest. As an exception, an adult worker on seasonal work done in two parts of the day must have at least 8 hours, with replacement rest right after that period (Croatian Labour Act, Article 74).
Is the break deducted from the planned hours?
No. A worker who works at least six hours a day is entitled to a break of at least 30 minutes, and the break counts as working time (Croatian Labour Act, Article 73). That is why the template does not deduct it.
What next
From the spreadsheet to every phone on the team.
In Patrono staff see their shift on their phone and get a notification for every change. Swaps are confirmed in two clicks with a record, and on the 1st of each month the total of planned and confirmed hours goes to the accountant.